How many office pods does your office need?

Record peak demand

• For a representative working week, record when people need a separate space and how many need it at once.
• Separate individual calls, desk work, one-to-one meetings and larger meetings.
• Record existing room use: a meeting room occupied by one caller is a different problem from a room full of colleagues.
• Note unmet demand and why the existing space was unsuitable or unavailable.

Turn that into a shortlist

One pod can be enough for a team with occasional demand. Overlapping individual calls may require separate booths; a larger pod adds seats but does not create two independently bookable rooms. There is no universal minimum or employee-to-pod ratio.

Two Solos cost $15,190 ex GST pod-only; one Solo Plus costs $10,595 ex GST pod-only. Compare the jobs they solve as well as the total. Furniture and installation are separate.

Plan the location

Place pods near the people who need them while keeping circulation and quiet work areas in mind. Check the view through the glazing, the surrounding noise and access requirements. Try the proposed arrangement with the team before finalising the order.

Review after installation

Track usage and rejected bookings. Add capacity when availability is the cause; address comfort, equipment or booking rules when those explain low use.

Count overlapping demand, not just headcount

Over a representative working week, note how many people need an individual call space at the same time, how many small meetings overlap and when existing rooms are full. Include hybrid-working peak days. A team of frequent callers can need a different mix from a team of the same size doing mostly quiet desk work.

Keep call capacity separate from meeting capacity

A single person using a four-person pod still uses that whole space. If most demand is for individual calls, compare several small pods with one larger pod before spending the budget. Keep some meeting capacity if pairs or groups need to work together.

Plan a first stage you can review

Choose a first stage around the demand you have observed and the floor space available. After people have used it, record unfilled demand and reasons for avoiding the pod. Add capacity when availability is the issue; change furniture, equipment or booking rules when those are the obstacle.